We are independent & ad-supported. We may earn a commission for purchases made through our links.
Advertiser Disclosure
Our website is an independent, advertising-supported platform. We provide our content free of charge to our readers, and to keep it that way, we rely on revenue generated through advertisements and affiliate partnerships. This means that when you click on certain links on our site and make a purchase, we may earn a commission. Learn more.
How We Make Money
We sustain our operations through affiliate commissions and advertising. If you click on an affiliate link and make a purchase, we may receive a commission from the merchant at no additional cost to you. We also display advertisements on our website, which help generate revenue to support our work and keep our content free for readers. Our editorial team operates independently of our advertising and affiliate partnerships to ensure that our content remains unbiased and focused on providing you with the best information and recommendations based on thorough research and honest evaluations. To remain transparent, we’ve provided a list of our current affiliate partners here.

What Is a Minute Book?

By S. Gonzales
Updated May 16, 2024
Our promise to you
MyLawQuestions is dedicated to creating trustworthy, high-quality content that always prioritizes transparency, integrity, and inclusivity above all else. Our ensure that our content creation and review process includes rigorous fact-checking, evidence-based, and continual updates to ensure accuracy and reliability.

Our Promise to you

Founded in 2002, our company has been a trusted resource for readers seeking informative and engaging content. Our dedication to quality remains unwavering—and will never change. We follow a strict editorial policy, ensuring that our content is authored by highly qualified professionals and edited by subject matter experts. This guarantees that everything we publish is objective, accurate, and trustworthy.

Over the years, we've refined our approach to cover a wide range of topics, providing readers with reliable and practical advice to enhance their knowledge and skills. That's why millions of readers turn to us each year. Join us in celebrating the joy of learning, guided by standards you can trust.

Editorial Standards

At MyLawQuestions, we are committed to creating content that you can trust. Our editorial process is designed to ensure that every piece of content we publish is accurate, reliable, and informative.

Our team of experienced writers and editors follows a strict set of guidelines to ensure the highest quality content. We conduct thorough research, fact-check all information, and rely on credible sources to back up our claims. Our content is reviewed by subject-matter experts to ensure accuracy and clarity.

We believe in transparency and maintain editorial independence from our advertisers. Our team does not receive direct compensation from advertisers, allowing us to create unbiased content that prioritizes your interests.

A minute book is a binder or bound book that houses permanent and detailed accounts of deliberations and resolutions. Minute books are written in during a firm's official meetings or legal events. They also can be used in businesses to record the proceedings of meetings.

Traditionally, these books are handwritten and have sequentially numbered pages that have been bound securely. This process is meant to safeguard against fraudulent activity. Some legal practices still keep handwritten books, both as a nod to tradition and as a reliable means to deter tampering.

By law, incorporated and registered firms are charged with having to keep a current minute book. These books are to be kept at a firm's official, registered office or legal address. They must be made accessible to every member of a firm.

Courtroom deputies also can be charged with the maintenance of a minute book. Deputies can update the book as hearings and trials take place under a judge. The deputies are chosen as trusted keepers of these records.

The dawn of the technological age has changed the way some handle minute books. Businesses, for example, might rely on someone to type up minutes on a computer, print them out and then affix the printouts in the books with sequentially numbered pages. Business with a large number of official meetings might find this way of keeping books perfectly acceptable.

The minute books of corporations can contain corporate documents and records. These can include bylaws, corporate articles, annual reports and directors' and shareholders' resolutions. They also can contain information about the proceedings of meetings between shareholders and directors, including which actions were agreed upon and which resolutions were passed.

Deviation from the standard, traditional procedure of keeping minutes can make tampering with minute books relatively easy. For instance, keeping a loose-leaf binder as a minute book invites tampering because anyone can simply take out a page and put another page in the binder. If an organization prefers to keep a loose-leaf book, certain precautions need to be taken to ensure the book is kept secure and that tampering opportunities are minimized.

To protect the integrity of a loose-leaf book, recordkeepers should look into incorporating a system in which each page of minutes is numbered consecutively. Similarly, individual meetings should have sequential numbers associated with them. Even the minute items themselves should numbered. Finally, the signature of someone with authority who has read over the minutes and verified their authenticity should be required on each page.

MyLawQuestions is dedicated to providing accurate and trustworthy information. We carefully select reputable sources and employ a rigorous fact-checking process to maintain the highest standards. To learn more about our commitment to accuracy, read our editorial process.
Discussion Comments
By anon268570 — On May 14, 2012

Is it correct to say "minute book" or "minutes book"?

MyLawQuestions, in your inbox

Our latest articles, guides, and more, delivered daily.

MyLawQuestions, in your inbox

Our latest articles, guides, and more, delivered daily.